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6 Tips for a Smooth Business Relocation

Are you planning on moving your business to another place or location? If so, then we’re here to help. Relocating a business for whatever reason can be exciting, but the overwhelming amount of work that goes into moving should be weighed before you dive in. Follow these tips for the smoothest business relocation.

Tip #1: Plan Your Relocation Early

Without proper planning, the relocation might be challenging. Take time and think before setting the date to move. During planning, settle on the relocation date, the time frame the process can take, and what will be needed for the move. Everything that encompasses moving to another location should be determined and outlined to avoid making unwise decisions. Ask questions like, “will you need to assign a project manager for the work, what will be the budget, can you manage it, and will you relocate once or in bits?”

Planning also involves assessing the commercial space you’re relocating to (if there is one) and its layout. Will it meet your business’s needs? Check out the utilities available and if there are refurbishing/repairs needed, ensure they’re done. The new space should be functional and convenient for everyone.

Remember, “failing to plan is planning to fail” and for a business relocation that might take even up to six months, depending on how large it is, planning should start as early as possible. Deciding to relocate a few days or weeks before the exact day might be challenging.

Tip #2: Inform Your Employees

You need to communicate with employees (if there are any) and update them on the move early enough. Since they’re possibly the same people who will work at the new premises, letting them know of such a change is crucial in preparing them. They can find it hard, but staying up-to-date will help them decide appropriately. Let them know the plans underway, scheduled dates, and the timeline for them to get sufficient time to accept, prepare, and adjust to the new arrangement. You certainly don’t want to surprise and catch them off-guard with such an adjustment!

Tip #3 Update Your Address

Since moving your business to a different site might affect how customers reach it, ensure you update the address, and inform customers and the public of the changes. Notify all business partners, clients, suppliers, and other stakeholders about the relocation. If you have a company website, don’t forget to update its information. The same should be done for all your social media platforms and other communication channels. Letting others know about the business relocation will impress them, increase trust and appreciation for showing them how valuable they are to the business.

Tip #4: Hire A Professional Moving Company

A business relocation might be more complex than a residential one. Thus, you may need to seek help from a corporate moving service. Some companies specialize in business relocations and can assist you. Try and find out which ones are suitable and then make the right selection. Compare the services of various movers and their full estimates to gauge your options. The mover should meet the professional standards required and have a good moving experience. The moving company you choose can either make the relocation smooth or rough.

Tip #5: Appoint a moving manager

Even if you’re planning to split the moving duties, it might be beneficial to have a designated person who can ensure the move flows as seamlessly as possible and follow-up to ensure that things are on the right path and timely. Usually, the right person for this is an administrative assistant, but you might even consider hiring someone who has experience in commercial relocations.

Celebrate your new digs

Tip #6: Celebrate your new digs

Office relocation is exhausting for everyone involved, including your staff. As a show of gratitude for everyone’s help in making your move possible, and as a way to enjoy your new workspace, schedule a small party to celebrate. You don’t have to be fully set up yet, and it doesn’t have to be anything extravagant or over the top. Think a small happy hour after hours or a complimentary lunch for everyone.

Wrapping Up

Relocating your business is an undeniably daunting task, especially if you don’t plan far ahead or get the appropriate assistance. Use the four tips discussed above to ensure the smoothest business relocation.

 

Written by Casim Khalid

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