The Best Productivity Apps to Create To-Do Lists

to do list

Why do people love lists so much? Well, one theory is that they have the power to improve our productivity. To start your day/month off on the right foot, we’ve put together the top 5 best productivity apps to create to-do lists and be more efficient. Don’t miss it!

Did you know that only 12% of people complete all the tasks from their list? Simple lists allow you to focus on your priorities and focus your energy on the goals you set. According to recent studies, 50% of people write their task on paper, while 45% do so on an electronic medium. Only 12% of professionals carry out all the tasks they had scheduled for their working day. This is a fascinatingly low number considering the many benefits that lists bring.

Making a to-do list reduces our stress and it boosts our productivity. Writing down every day what you want to do allows you to be able to manage your time more effectively, keep a high level of motivation, and get you closer to your goals. But there is no point in making a to-do list if you put unimportant and poorly defined goals on it.

There are many applications available on the market to help you create lists. Most of them are synced across all your devices allowing you to update your lists on laptops and other devices, as well as the participation of multiple users, tracking tasks, performance, etc.

1. Asana

Asana Boards launch

This task manager is one of the best options to use to improve productivity. Simple but beautifully designed, Asana allows you to structure tasks by project, it offers the possibility of monitoring each task by email or within the app. It also allows keyboard shortcuts for users and has functions to download files and assign different tasks to participants.

Price: Free

Available on: Android and iOS

2. Evernote

Evernote and Hipstamatic on Iphone 5
Turin, Italy – March 28, 2014: an Iphone 5 showing the Evernote Icon. Hipstamatic is a multi platform application studied to take so called lomgraphy pictures (retro style).

Probably one of the best-known and most popular productivity apps on the market. Evernote was created as a simple online note-taking app, and over time grew to be a go-to tool for managing tasks, photos, voice notes, projects, and decision management. The app has various alerts and allows you to do task monitoring as well. It has a Premium version that offers some improved functions. Evernote can be synced across all your devices making your notes accessible wherever you are.

Price: Free

Available on: Android and iOS

3. Trello

Trello app
Trello app in iPhone. Reminder app on smartphone.

This intuitive application is different than other apps because it allows you to put everything into customizable cards, arranged on a virtual panel (as if it were a table), on which users can, later on, add notes, images, and even videos. An administrator edits or manages the virtual cards, so working in teams is possible as well as following up on projects and collaborations. Like the other productivity apps mentioned before, Trello also stores all of its data in the cloud.

Price: Free

Available on: Android and iOS

4. Any.Do

Anydo to do listing app

More than 25 million people use this productivity app to create their to-do lists and receive reminders about what remains to be done. With, users can make calls, organize meetings, and even share files and different content among each other.

Price: Free

Available on: Android and iOS

5. Todoist

Todoist app icon

The interface of this app is similar to that of your email inbox. Therefore, Todoist would be quite intuitive for anyone familiar with the use of e-mail. This tool allows users to capture and organize tasks on the go the moment they pop-up in their heads, assign tasks to others, track progress, etc. In addition to that, your dada is easily accessible across all of your devices because Todiist is hosted in the cloud and everything is synced between devices.

Price: Free

Available on: Android and iOS

Bonus Apps

PDF Converter

Most of the mentioned apps have the ability to share to-do lists as PDF files which is a really helpful feature. But what if you would like to, later on, edit something on the PDFs you received? Well, this app will help you effortlessly convert PDF files to more than 20 popular formats and vice versa. It even has support for cloud storage services so you can convert your files directly from them.

Price: Free

Available on: Android and iOS


If you would like to store your to-do lists or anything else away from the app then this cloud storage service would be a great choice for you. It will allow you to store up to 2GB of files with the free plan, with the ability to, later on, upgrade to paid plans. Dropbox has an option for offline viewing and editing files and it also supports collaborative working which means that you and your colleges can work on the same document from various locations and times.

Price: Free

Available on: Android and iOS You probably know other applications that will help get more productive. Freshbooks, IFTTT, Google Drive, Teamwork, Zapier, Slack… the list is endless, but which one do you use most frequently? What other productivity apps would you add to the list? Go ahead, share.

Written by Editorial Staff

One Comment

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  1. These apps could come in really handy especially in today’s stay-at-home situation. I see an upward trend in the productivity apps space.

    BTW you’d be surprised to know that market reach for productivity apps hit a whopping 79.6% in September 2019. That means a staggering amount of individuals believe in the effectiveness of these apps.


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